MAYOR’S MONTHLY REPORT
AUGUST 2007

POLICE: Arrests: Total Adult Arrests 82; Total Juvenile Arrests 5; Summons/citations 19. Incidents: Total Calls 2,221; Security Checks Performed-Residences & Business Locations 248; Incident Cases Reported 109; Crimes Against Property Reported 148; Crimes Against Persons Reported 112; Accident Reports 95; Traffic citations Issued 147; Alarms 134; Miles of Road Patrol 43,765. Officers: Compensatory Hours Used 283.6; Sick Hours Used 211.5; Personal Hours Used 92.0; Compensatory Hours Earned 1,197.2; Overtime Hours Earned 669.4.

TRAFFIC CONTROL; The MPD issued a total of 147 traffic citations, this being 219 less than same times last year. The MPD made 11 arrests for DUI, this being 5 less than same time last year. Radar citations totaled 22, this being 129 less than same time last year. The MPD handled a total of 96 traffic accidents, this being 2 less than same time last year. There were 56 property damage accidents, 15 injury accidents and 25 private property accidents. There were 2 motorcycle accidents and no fatalities. Of the above mentioned accidents, there were 22 hit-skip accidents and there were 5 accidents that occurred as a direct result of alcohol and/or drugs. There were no bicycle accidents and one pedestrian accident. The MPD investigated 15 accidents involving juveniles resulting in 3 reported injuries. There was one accident involving a City vehicle. There were 68 motor vehicles towed by the MPD, this being 29 less than same time last year. Of the above tows, 28 vehicles were towed from traffic accidents, 3 for traffic offenses of some type, 19 as a direct result of an arrest and 16 for parking violations. There was one vehicle towed as stolen/recovered and there was one miscellaneous towed vehicle. The traffic officer mailed 11 certified letters in regards to junk and/or abandoned motor vehicles. The traffic officer mailed 14 title searches to the State of Ohio, Bureau of Motor Vehicles. The traffic officer was able to junk or title 14 motor vehicles. The traffic officer issued or acted upon 14 notices (48/72 hour and/or 10/20 day notices). Further, the traffic officer sent numerous 2255s and driver’s licenses to the state. The officer logged and filed several license plates and kept track of the motor vehicles awaiting court order for immobilization, confiscation or return to the owners. The traffic officer issued 13 parking citations. As of the last day of the month there were 55 motor vehicles sitting upon the Police Impound Lots. Of the 55 vehicles, several are waiting for court order to dispose of them. Summary: Accidents 28 YTD 280; Traffic 3 YTD 36; Parking 16 YTD 154; Arrests 19 YTD 162; STL/REC 1 YTD 14; Misc. 1 YTD 5; Totals: 68 YTD 651.

METERMAID: Total number of tickets issued 138; By parking enforcement 120; By police officers 3; Towed vehicles with tickets 15. Outstanding tickets 285. Total number of PAID violations 140; Number of parking permits issued 179 (55 to courts not included). Revenue received from PAID violations $1,565.00; Revenue received from parking permits $2,010.00; Total Revenue: $3,575.00.

ENGINEERING: ANNEXATION: Hunters Pointe Annexation: Hearing February 8, 2006. Denied by County Commissioners. Re-filed May 26, 2006. Hearing date set for August 16, 2006. Hearing date of August 16, 2006 was canceled by County Commissioners. Owner intends to re-file under a different name. Cottrill Annexation: Filed June 27, 2006. Approved by Commissioners on September 7, 2006. BRIDGES: Tremont Avenue Bridge: Detour began February 21, 2005. It is intended to bid this project in the fall of 2007 and to have a contractor begin work early 2008. Waiting for final plan submittal from the consultant. The requested federal earmark for this project was denied. A new request was filed through Congressman Regula’s office. ODOT has informed us that they are providing the 20% match for both the Municipal Bridge and SCATS funding. The current estimate for this project is $3.3 million. Erie Street Bridge: A pre-bid meeting took place on August 30, 2007. Project will be bid out fall of 2007 with construction to be completed by October of 2008. The current estimate is 1.8 million. Finefrock Road Bridge: Scheduled for re-decking in 2009. City and County resurfacing completed on October 21, 2006. US 30 Bridge Project: Awaiting asbestos study. Ruhlin selected as contractor, began work on September 5, 2006. SANITARY SEWERS: 2000 WWT Plant Upgrade & Expansion: Awaiting contractor to finish several items and punch lists items. City is investigating odor control solutions. Investigating fixing more piping. Tertiary filters still not on line. Sent correspondence for items to meet specifications. Sent letter for denial of claim response. The Law Director has entered into a contract on behalf of the City with the law firm of Bricker and Eckler LLP to deal with the change orders submitted by Kokosing and also remaining items to complete the contract. South Massillon Sanitary Sewer Extension: Designed by Hettler/Largent Engineering. Preparing to submit Railroad Permit. PTI was approved by the Ohio EPA. Project will be bid in the fall of 2007. Working on easement plat. Harsh Ave. SE Sanitary Sewer Relocation: Bitzel Excavating, Inc. awarded contract. Their bid was $98,600.00. Began construction June 28, 2007. 100% completed. Finishing punch list items. Championship Circle Sanitary Sewer Repair: Wenger Excavating began work to repair approximately 185 feet of sanitary sewer on June 25, 2007. Sewer completed. Repairing walks and driveways. Project has been completed. Sanitary Rate Study: In the process of selecting a firm to complete a sanitary sewer rate study for residential/commercial and industrial users. STREETS: 27th Street Widening: Bid opening May 17, 2006. Shelly Company apparent low bidder and awarded contract. Under construction. 95% completed. Utility companies began relocating their lines the week of January 28, 2007. The contractor was back on site the week of 8/6/07. Surfaced course done. Stripe done. Beginning landscaping. SR 241-9.79 Resurfacing: Plans 80% completed. Wales Rd/SR 241 Rehabilitation: The funding request from SCATS for engineering was denied and we will be re-evaluating the scope of the project. The new project scope will be to improve the intersections of Lake/Wales and Hankins/Wales. Also included are the intersection of Erie/Tremont and Jackson (27th) Lincoln Way East. URS has been selected as the consultant and we are currently negotiating a contract. 2007 Street Resurfacing: Bid opening will be on September 14, 2007. 2007 Target Area Street Resurfacing: Bid opening will be on September 14, 2007. 2007 Asphalt Recycling: Bid opening will be on September 14, 2007. SUBDIVISIONS: Ballinger Estates: Preliminary plat approved by Planning Commission November 10, 2004. Plans submitted and approved. Sanitary sewer plans approved. Final plat approved by Planning Commission June 22, 2005. Council approved July 5, 2005. Plat recorded. Grading and utility construction completed. Houses almost completed. Roadway installed week of April 10, 2006. Working on punch list items. Ready to switch to one year maintenance bond. Ballinger Estates Phase No. 2: Preliminary plat approved by Planning Commission December 13, 2006. Final plat approved by Planning Commission 2/21/07. Re-zoning passed by Council. Plans have been approved. Construction began week of July 16, 2007. Storm and sanitary sewers 95% completed. Castle West Estates Phase No. III: Preliminary plat approved by Planning Commission April 10, 2002. Final plat approved August 14, 2002 by Planning Commission and Council September 8, 2002. Plans submitted and approved. Plat recorded. Construction 100% completed. Additional storm sewer work completed October 27, 2004. As-builts completed. Street lights installed. Need monuments. Punch list items completed. Released to City for maintenance. Remaining lots sold at auction on June 12, 2007. Centennial Village: Preliminary plat and rezoning approved by Planning Commission February 13, 2002. Revised preliminary approved May 8, 2002. Plans approved. Final plat approved by Planning Commission and Council. Plat recorded. Site work began week of September 23, 2002. Sanitary completed and tested. Roadway installed week of May 5, 2003. Easements relocated. Street signs installed. Bond transferred to Roseman Construction. Punch list items to be completed. Cherry Springs No. 1: Plat submitted and approved March 2006. Plat approved by Planning Commission and Council March 2006. Plat recorded. Homes being built. Cherry Springs No. 2: Planning Commission April 12, 2006. Council May 1, 2006. Plat recorded. Earthwork began week of October 9, 2006. Sanitary sewer installation began week of December 18, 2006. Sanitary completed. Testing started 2/21/07. Testing of the sanitary sewer is 95% completed. Concord Village Outlots: Plat approved by Planning Commission and Council. Storm and sanitary easements acquired. Plat recorded. Sanitary sewer installed. Sewer testing 100% completed. Grading and ditch work to be done in spring. Transferred to Nancy Villas (Perciballi). Houses being built. Concord Village Phase No. 1: Preliminary plat approved by Planning Commission March 9, 2005. Plans submitted and approved. Final plat to Planning Commission September 13, 2006. Approved by Council October 16, 2006. Plat recorded. Construction began the week of March 26, 2007. Paving completed week of June 25, 2007. Homes are currently being constructed. Country View Estates Phase No. 2: Construction of improvement is 100% completed. Surveying monumentation to be provided. Street signs have been installed. Performance bond has been released and replaced with maintenance bond. Additional storm line has been installed to relieve flooding problems. Final inspection April 28, 2003. Punch list items completed. Released to the city for maintenance. Country View Estates Phase No. 3: Construction improvements are 100% completed. Lots are being sold. Final inspection April 28, 2003. Punch list items completed. Street lights have been installed. Released for the City for maintenance. Country View Estates Phase No. 5: Plat to Planning Commission April 11, 2001. Plans submitted and approved April 24, 2001. Earthwork began week of July 23, 2001. Plat recorded at County. Curb and asphalt installed week of September 18, 2001. Punch list items completed. Street lights have been installed. Released to the City for maintenance. Forest Hills No. 3: Plat recorded. Plans re-approved. Construction began July 2004. Curb installed week of August 23, 2004. Asphalt installed. As-builts received. Punch list items to be completed. Awaiting installation of the street lights. Gray Ridge Estates Phase No. 1: Preliminary utility meetings held fall 2004. Preliminary plat submitted to Planning Commission March 9, 2005. Plans submitted, approved and submitted to EPA. Trunk sanitary sewer plans approved. Site clearing completed. Final plat approved by Planning Commission and Council February 2006. Railroad approved. Ready for construction. Earthwork began week of July 31, 2006. Pre-construction meeting August 21, 2006. Sanitary sewer installation and testing completed. Utility construction 75% completed. Sanitary trunk sewer extension completed. Homes are currently being constructed. Curb and pavement installed week of May 14, 2007. Kenyon Creek Estates Phase No. 1: Preliminary plat received week of December 4, 2000. Revised and approved by Planning Commission February 13, 2002. Phase 1 plan submitted February 20, 2002. Earthwork began week of July 22, 2002. Utility work began week of October 21st. Plat approved by Planning Commission March 12, 2003 and Council April 7, 2003. Construction 80% completed. Roadways paved. Water line extension completed. Plat recorded. Lots being sold. Punch list items to be completed. Kenyon Creek Estates Phase No. 2: Plans submitted and approved May 22, 2003. Plat approved by Planning Commission and Council. Plans approved. Waiting on Performance Bond. Kenyon Creek Estates Phase No. 3: Plans submitted and under review. Nova East Industrial Park: Plat and plans approved. Road construction is 75% completed. Land sold to Beaver Excavating May 2001. Water and gas lines completed. Plat approved by Planning Commission May 12, 2004. Plat approved by Council June 7, 2004. Plat recorded July 2004. Street signs installed. As-builts received. Final paging done week of November 8th. Street light installation completed. Waiting for Ohio Edison to turn on lights. Orchard Hills Estates: Preliminary plat approved May 2004. Final plat approved by Planning Commission July 14, 2004 by Council August 16, 2004. Plans approved by EPA. Ready for construction. Pre-construction meeting March 2, 2005 with Vironda Construction. Grading began week of March 21, 2005. Sanitary sewer completed. Storm sewer and water line 100% completed. Utilities relocated. Pavement installed week of august 15th. Plat recorded. Final asphalt completed week of June 5, 2006. As-builts completed. Final seeding and grading to be done. St. Luke Development: Plat approved by Planning Commission and Council. Plans approved May 20, 2004. St. Luke received the PTI on August 25, 2004. Performance Bond received. Construction has begun on sanitary sewer. Plat recorded at County. Sanitary sewer installation completed. Awaiting testing. The site plans have been reviewed and approved. Sippo Reserves Allotment Phase No. 1: Preliminary plat approved by Planning Commission December 8, 2004. Plans submitted and under review. Plans approved. Earthwork began week of August 22nd. Sanitary sewer installation began week of September 19th. Final plat approved by Planning Commission July 13, 2005 and Council September 6, 2005. Underground utilities completed. Curb installed week of April 17, 2006. Asphalt completed. Sewer testing completed. Homes being built. Sippo Reserves Allotment Phase No. II: Plat approved by Planning Commission and Council. Construction to begin in spring 2008. University Village No. 9: Preliminary plat submitted and approved by Planning Commission December 10, 2003. Variance granted for plat at February Planning Commission meeting. Plans approved May 2004. Grading work began July 2004. Utility work began week of August 23, 2004. Curb placed October 27, 2004. Asphalt paving done week of November 8, 2005. Plat recorded. Construction 100% completed. Telephone pole finally removed from roadway. Street lights installed. Punch list items to be completed. Westbrook Estates West: Preliminary plat approved by Planning Commission May 9, 2001. Rezoning approved by Council July 2, 2001. Plans reviewed and approved. Site work began week of August 12, 2002. Sewer installation completed September 26, 2002. Sewer to be tested. Plat approved by Planning Commission November 20, 2002 and Council December 2, 2002. Roadway installed November 2002. Plat recorded. Construction completed. Lots being sold. Punch list items to be completed. Westbrook Estates West Phase No. 2: Final plat to Planning Commission May 12, 2004. Council approved June 7, 2004. Plat recorded. Lots are currently being sold. Westbrook Estates Phase No. III: Plans sent in December 2005 and under review. Revised plans sent April 27, 2006. Plat submitted May 30, 2006. Approved by Planning Commission June 14, 2006. Approved by Council. Grading work 75% completed. Utility work began the week of April 16, 2007. Utilities 75% completed. Grading for roadway. Woodland Creek: Preliminary plat approved. Plans approved. Plans approved by City and by EPA. Plat for condo phase recorded at County. MISCELLANEOUS: 402 Intersection Safety Study: Submitted Quarterly Reports to Government Department of Highway Safety and resolving contract review issues. Consultant is currently studying intersection. Report received. Summary memo sent to Administration with copy to Street Committee. Applied and received 2006 grant for intersection. Quarterly report submitted. Sent signed copy of contract to Governor’s Department of Highway Safety. Consultant 100% completed with study. 100% completed. Received ODOT funding. Intersections for which funding was received will be improved in 2008 with the Wales Road Rehabilitation Project. Various Parking Lot Repairs: Reviewing the following parking lots: Tremont/Erie and Conrad parking lots. Municipal Government Building Parking Lot: Bid opening October 10, 2006. Central Allied low bidder. Began October 16, 2006. 100% completed. Punch list items are completed. Closing out project. 151 Lincoln Way East Improvements: Bid opening October 5, 2006. Bid received was more than 10% over the engineer’s estimate; therefore, this project will be re-bid in the spring. Project re-bid in June 2007. Bids were opened June 28, 2007 with Lockhart Development the apparent low bidder with a bid of $74,397.35. SR241/Tremont Intersection Improvements: ODOT approved grant. To be constructed in 2008. 27th/Lincoln Way East Intersection Improvements: ODOT approved grant. To be constructed in 2008. Ohio Utility Protection/Safety Committee: Next meeting date has not been set. SWMP: Submitted revisions Storm Water Management Plan (SWMP) per DEGA request. Awaiting comments. Storm Water Report: Annual NPDES Phase II storm water report was submitted to the Ohio EPA on March 20, 2007. Fixed Asset Report: Updating the Auditor’s data base concerning City-owned and maintained infrastructure. Data was forwarded to Auditor in July 2007. Storm Water Mapping: 85% completed. SE drawings completed/SD drawings. Sanitary Sewer Mapping: 85% completed. SE drawings completed/SD drawings. Permits and GIS are being added to the database and are 15% completed. SRTS Funding: Submitted a letter of interest to ODOT for Massillon City Schools for funding to develop a safe route to school plan for the district. Submitted an application requesting funds to develop a SRTS plan. GIS: 30% completed. Keuper Storm Sewer: Relocation design is 90% completed. Will be submitting to OPWC in September for funding. Erie Street (SR241): Paving 100% completed. ODOT in process of closing out project. Duncan Plaza: McBurney Concrete made various concrete repairs to the Plaza in July 2007. Scassa Asphalt to do street print of brick pavers in September 2007.

COMMUNITY DEVELOPMENT: 1. The CD Department continued work on the City’s CDBG Comprehensive Annual Performance and Evaluation Report (CAPER) for the FY2006 Program Year. This annual report must be submitted to HUD by the end of September. This report provides a comprehensive analysis of the City’s CDBG Program activities during the year, including expenditures, beneficiaries and measurable performance outcomes. 2. HUD released the City’s FY2007 CDBG Funding. The CD Department is in the process of initiating FY2007 funded projects. These include housing rehabilitation, target area street improvements, demolition, as well as funding to variety of social service agencies whose programs service lower income households. 3. The City’s Tax Incentive Review Committee (TIRC) reviewed the status of the various tax abatement projects in the City. Projects were reviewed with regard to their investment and employment totals and how these compared with the enterprise zone agreements. The Stark County Auditor also reported whether any companies were delinquent on their taxes. The TIRC recommendations were submitted for review and approval by City Council. 4. At the request of the Planning Commission, the CD Director prepared a proposed amendment to the Zoning Code that would revise the procedure for submission of rezoning requests. The amendment would require an applicant to submit either one of the following along with the zone change application: a) a petition signed by a majority of property owners within 300 feet of the proposed zone change property; or, b) evidence that the applicant has held a meeting with neighboring property owners to review the zone change proposal. In addition, the proposed amendment would reduce the time period between zone changes for a particular property from 12 to 6 months.

HOUSING; The Department received approximately 65 calls and visits regarding Fair Housing Laws and tenant/landlord issues. It was necessary to provide information to numerous tenants and landlords regarding their rights. A number of people were referred to Community Legal Aid Services, Inc. for legal advice or other agencies for homeless prevention or financial assistance. This office continues to monitor questionable advertisements listed in the classified section of the local newspaper regarding possible discrimination. The Department submitted a discrimination charge to the Ohio Civil Rights Commission (OCRC) regarding a familial status complaint. OCRC will forward their results of the complaint upon their investigation. I participated in a meeting of the House and Properties Committee for the Western Stark Medical Clinic about possible locations. I attended the dedication and grand opening of The Metropolitan Centre which is owned and operated by the Stark Metropolitan Housing Authority. The primary purpose of the facility is to provide a central location where senior citizens can access social, medical and physical activities. It is a lovely and energy efficient structure. I participated in a Crime Watch meeting that was held at the Lillian Beane Community Center. It was well attended by City and County officials and numerous area residents who are concerned about the safety of their neighborhoods. The information was well received by residents. I participated in the Stark County Housing Trust Fund (SCHTF) Board meeting. We have recently began meeting to determine if there is sufficient interest and support for a dedicated funding source for housing programs in Stark County. I participated in the Community Building Partnership of Stark County Executive Committee meeting. Discussed at the meeting was the agenda for the Operating Committee and activities for the organization. This organization provides support to Stark county’s community development corporations, including ABCD, who is one of the sponsors of Massillon Homes. Two applications were accepted and approved to participate in the Home Buyer’s Assistance Program. The rehabilitation portion for two projects is progressing and bid proposals were accepted for another. Contractors were solicited on behalf of two clients participating in the full Housing Rehabilitation Program. One project was completed and two are progressing. Three applications were accepted and approved to participate in the Emergency Housing Rehabilitation Program. Inspections were requested for four projects. One is progressing and another was completed. A contract was signed for the installation of a wheel chair ramp and inspections were requested for another application approved to participate in the program.

STREETS: Hot Mix: 53.19 Tons; #304 Limestones: 16.66 Tons. Swept street throughout entire City; Patched streets throughout entire City; Cleaned off catch basins throughout entire City; Removed old signs from poles, trees and tree lawns; Set up stage for concerts: August 2,9, 16, & 23, 2007; Trimmed overgrowth and weed whacked throughout entire City; Replaced 7’ section of 18” drainage pipe and backfilled at 225 Deerford N.W.; Filled washouts along street with 304 limestone at 842 – 11th St. S.E.; Graded Wetmore S.E.; Posted No Parking signs for the downtown Funfest; Delivered dressing trailer to Barberton for use at a concert; Posted No Parking signs and dropped off 6 barricades at 3rd & South S.E. for removal of steeple at St. Joes; Posted No Parking at 1st St. S.E. by Museum for school bus; Filled in edge of road with #304 limestone at Richville Dr. S.E.

INCOME TAX: Income Tax collections were down 4.12% from same time last year. Year-to-date, our tax collections are still up 1.73%. As always, these revenue figures have been balanced with the records in the Auditor’s Office.

SEWER/WASTE COLLECTIONS: Our new customers numbered 25 and we had 32 customers whose service was discontinued. We picked up extra items for customers at 168 locations at an additional cost of $1,398.00. We had 14 dumpsters placed on a temporary basis. We are making repairs on a waste packer that is to be used for leaf removal. If this packer was not available, our leaf program would be severely hampered. Currently, we have two (2) packers to be used for leaf removal. The packers hold many times more leaves that the dump trucks used by the Street Department. Summary: New Customers 25; Permanently Discontinued 32; Temporarily Discontinued 9; Resume Service to Delinquent Customers, Paid in Full 7; Resume Service to Regular Customers 4; Transfers 4; Misses 10; Misc. Messages 45; Total of Clean-Ups with Charge 168; Total of Charges for Clean-Ups $1,398.00; Dumpster Activity-Containers Placed Temporarily 14; Total Charges for Dumpsters $1,220.00; Services Donated at No Charge $2,291.00; Empty Baskets Main Street 2x Week $400.00; Bags from Community Service Workers $100.00; Health Department Clean-Ups $142.00; Service to City Buildings $1,649.00.

HEALTH NURSE: Clinics: Well Child Clinic: Infant & Preschool Age Patients 22; School Age Patients 3; Referred to Specialist or Private Physician 1. Immunization Clinic: Attended 73; Immunizations Administered 177; Hypertension Screening: Attended 19; Referred for Follow-Up 1. T.B Testing Clinic: Administered 22; Positive Reactors Referred for X-Ray 0. WIC Clinic: Initial Certifications 28; Re-certifications 93; Individual Midcert 28; Nutrition Education 76; Caseload 855. Community Nursing: Field Visits 59; Auxiliary Visits 383. School Visits: Parochial 0; Public 0. Continuing Education: Both nurses attended a two (2) day epidemiology seminar sponsored by ODH. Miscellaneous: A site visit was completed by the BGMH nurse representative; Other meetings of committees and task forces were attended as time permitted.

SENIOR CENTER: Activities: Second Picnic in the Park at Community Park. In spite of two rain dates there were 65 in attendance; Activity Club held a spaghetti fundraiser dinner; Van trip to Lakeside and a stop at Sandusky Yacht Club for supper with friends and tour of their boat; Last evening Outreach Meal of the year. Street concert rained out; Chorus sang at Shady Lawn Hanover House and Chapel Hill and had a rehearsal; Bowling team resumes their fall schedule 3x a week; Regularly scheduled activities continue daily. Volunteer Hours: July 788.5; August 890. Director: Attended SARTA Board retreat at Walsh College.

EEO: The required Seminar for all City workers concerning Drugs in the Workplace was held at the Massillon Recreation Center on August 8th and August 10th. I attended the August 10th session and was impressed with the presentation and turn-out. The presenter was well informed and was able to make the topic matter interesting and relevant to our work environment. The employment picture for the City forces has been extremely active during the summer of 2007. There has been a considerable amount of force reductions and promotions due to retirements and advancement opportunities. In response to this increased volume of activity, the City of Massillon has hired the following new employees: Edward Starcher, Operator WWT Plant; Jolina Boyer, Jason Gohlike, Marquis Williams, Patrol Officers; Jason Laird, Firefighter/Paramedic; Kirk Fiorentino, Daniel Sirgo, Joel Voorhes, Laborers Street Department. Congratulations to all the new employees. I believe these are all qualified and motivated recruits that will serve the City proud. The EEO office has been recently involved in a recruitment campaign to promote diversity in the hiring process of the upcoming certification for a Firefighter/Paramedic. The examination is set for October 13, 2007.

WWT; HEALTH; ANIMAL CONTROL;
STREETS; PAINT/SIGN; SAFETY; Please see the attached sheets.
INCOME TAX; PARKS & RECREATION;
GOLF COURSE; RECREATION;
OUTREACH MEALS PROGRAM

FIRE; BUILDING No report available at this time.