MAYOR’S MONTHLY REPORT
POLICE: Arrests: Total Adult Arrests 41; total Juvenile Arrests 3; Summons/Citations Issued 12. Incident: Total Calls 1,573; Security Checks Performed-Residences & Business Locations 220; Incident Cases Reported 69; Crimes Against Property Reported 71; Crimes Against Persons Reported 73; Accident Reports 77; Traffic Citations Issued 102; Alarms 99; Miles of Road Patrol (Approx. mileage from previous month) 28,825. Officers: Compensatory Hours Used 44.6; Sick Hours Used 282.0; Personal Hours Used 80.0; Compensatory Hours Earned 269.3; Overtime Hours Earned 95.3.
TRAFFIC CONTROL: The MPD issued a total of 102 traffic citations, this being 38 less than same time last year. The MPD made 10 arrests for OVI, this being 5 more than same time last year. Radar citations totaled 2, this being 19 less than same time last year. The MPD handled a total of 77 traffic accidents, this being 15 less than same time last year. There were 50 property damage accidents, 12 injury accidents, 15 accidents that occurred on private property and no fatal accidents. Of the above accidents there were 12 hit-skip accidents, there were 3 accidents that occurred as a direct result of alcohol and/or drugs. There were 0 pedestrian, 0 bicycle accidents. The MPD investigated 10 accidents involving juveniles that resulted in 6 injuries. There were 56 motor vehicles towed by the MPD, this being 8 more than same time last year. Of the above tows, 39 vehicles were towed from traffic accidents, 1 for traffic offenses of some type, 8 as a direct result of an arrest, 8 for parking violations and 0 misc. tow. The traffic officer issued 6 parking citations. The traffic officer mailed 1 certified letter in regards to junk and/or abandoned motor vehicles. The traffic officer requested 3 title searches to the State of Ohio, Bureau of Motor Vehicles. The traffic officer was able to junk or title 3 motor vehicles. The traffic officer issued or acted upon 10 notices (48/72 hour and/or 10/20 day notices). The traffic officer sent numerous 2255s and driver’s licenses to the state. The traffic officer logged and filed several license plates and kept track of the motor vehicles awaiting court order for immobilization, confiscation or return to the owners. The traffic officer inspected 42 garbage trucks. As of the last day of the month, there were 11 motor vehicles sitting upon the Police Impound Lots. Of the 11 vehicles several are waiting for court order to dispose of them. Summary: Accidents 39 YTD 39; Traffic 1 YTD 1; Parking 8 YTD 8; Arrests 8 YTD 8; STL/REC 0 YTD 0; Misc. 0 YTD 0; Totals 56 YTD 56.
METERMAID: Total number of tickets issued 131; By parking enforcement 118; By police officers 4; Towed vehicles with tickets 9. Outstanding tickets 639. Total number of PAID violations 146; Number of parking permits issued 231. Revenue received from PAID violations (includes hearing fees) $1,585.00; Revenue received from parking permits $2,620.00; Total Revenue: $4,205.00.
ENGINEERING: ANNEXATION: Poets Glen Area Annexation: The petition was filed with Stark County on February 5, 2008. The hearing was held in City Council Chambers on April 9, 2008 at 7:00 p.m. The annexation was approved by the Commissioners at their April 9th meeting. The Township has filed an appeal on the Commissioners decision. Approval was denied by Judge Sinclair on July 25, 2008. The Township has filed an appeal with 5th District Court of Appeals. The decision was reversed on June 30, 2009. Annexation re-filed with Commissioner’s office on November 19, 2009. Hearing scheduled for February 10, 2010 at 7:00 p.m. in the Tuscarawas Township Hall. Hendricks Area Annexation: The petition was filed with Stark County on September 22, 2009. Public hearing was held December 1, 2009 and the annexation was approved by the Commissioners. BRIDGES: Tremont Avenue Bridge: The installation of the fencing has been completed and the roadway is now open to traffic. The contractor has some work to finish in the spring that will be completed by maintaining traffic. Finefrock Road Bridge: Ramp closures began May 2009 and the bridge is currently under construction. Completion estimated to be July 2010. The north side of the structure has been completed with the south side remaining closed through winter. The contractor will be back on site in April 2010. Harsh Avenue SE Box Culvert Replacement: The design and survey are 70% completed. 17th Street NE Bridge: Currently in the planning stages of analysis to replace this structure. SANITARY SEWERS: 27th Street/Bison Avenue
Sanitary Sewer: The design work is 99% completed. This project would be completed to assist the proposed Poets Glen Annexation. Nova Tech Pump Station: This project will replace the existing pump station. The design work is 95% complete. This project was submitted to OPWC for the funding, which was not approved for 2010. Will resubmit for future funding years. NeoCom Sanitary Trunk Sewer Extension: This project will be tied into the recently constructed South Massillon Trunk Sewer and will serve the northern portion of the NeoCom Industrial Park and also Shearer’s. Bids were opened August 27, 2009. The successful low bidder was Wenger Excavating, Inc. out of Dalton with a bid amount of $104,561.00. Construction began October 7, 2009 and clearing began October 28, 2009. Project is 95% completed. Installation completed, Awaiting testing. State Avenue Sewer Rehab: Beginning survey and preliminary design work on replacing a portion of the sanitary sewer. The design of Phase 1 and Phase 2 is 90% completed. Noble Place Sanitary Sewer Replacement: Project will replace the existing sanitary sewer and improvements to the roadway and installation of storm sewer will also be completed. This project was submitted to OPWC for the funding, which was not approved for 2010. Will resubmit for future funding years. Wales Rd/SR 241 Resurfacing: Resurfacing from Lincoln Way to Hills & Dales will be done in 2009 with a grant from ODOT and local funds. The City received $151,000.00 from the Municipal Road Fund. The bid opening was held August 11, 2009. Superior Paving was awarded the contract and began work the week of September 21, 2009. Intermediate course of asphalt has been placed. Contractor has stopped work for the winter and will commence work in March 2010. The surface course will be placed in the spring of 2010. 9th Street SW Resurfacing: The City has received funding for this project and it is anticipated to be bid out in the summer of 2010. The City has also applied for Municipal Road Funds to assist with the project costs. Main Avenue Resurfacing: Resurfacing plans 100% completed. The City has received money as a result of the stimulus package for this project. This project will be constructed in 2010. The City has also applied for Municipal Road Funds to assist with the project costs. Augusta/Cyprus Repairs: Miscellaneous repairs have been targeted and repairs to be completed in the spring of 2010. Tremont Avenue SW Resurfacing: This project was submitted to OPWC for the funding, which was not approved for 2010. Will resubmit for future funding years. SUBDIVISIONS: Centennial Village: Preliminary plat and rezoning approved by Planning Commission February 13, 2002. Revised preliminary approved May 8, 2002. Plans approved. Final plat approved by Planning Commission and Council. Plat recorded. Site work began week of September 23, 2002. Sanitary completed and tested. Roadway installed week of May 5, 2003. Easements relocated. Street signs installed. Bond transferred to Roseman Construction. Punch list items to be completed. Cherry Springs No. 1: Plat submitted and approved March 2006. Plat approved by Planning Commission and Council March 2006. Plat recorded. Homes being built. Cherry Springs No. 2: Planning Commission April 12, 2006. Council May 1, 2006. Plat recorded. Earthwork began week of October 9, 2006. Sanitary sewer installation began week of December 18, 2006. Sanitary completed. Testing started February 21, 2007. Testing of the sanitary sewer is 95% completed. Concord Village Outlots: Plat approved by Planning Commission and Council. Storm and sanitary easements acquired. Plat recorded. Sanitary sewer installed. Sewer testing 100% completed. Grading and ditch work 100% completed. Transferred to Nancy Villas (Perciballi). Houses being built. Working on punch list items. Concord Village Allotment: Preliminary plat approved by Planning Commission March 9, 2005. Plans submitted and approved. Final plat to Planning Commission September 13, 2006. Approved by Council October 16, 2006. Plat recorded. Construction began the week of March 26, 2007. Paving completing punch list items. Forest Hills No. 3: Plat recorded. Plans re-approved. Construction began July 2004. Curb installed week of August 23, 2004. Asphalt installed. As-builts received. Punch list items completed. Awaiting installation of the street lights and monumentation. Gray Ridge Estates Phase No. 1: Preliminary plat submitted to Planning Commission March 9, 2005. Final plat approved by Planning Commission and Council February 2006. Earthwork began week of July 31, 2006. Pre-construction meeting August 21, 2006. Sanitary sewer installation and testing completed. Utility construction 75% completed. Sanitary trunk sewer extension completed. Homes are currently being constructed. Curb and pavement installed week of May 14, 2007. Seeding/grading and punch list items to be completed. Reconstruction of 27th Street S.E. completed. Kenyon Creek Estates Phase No. 1: Preliminary plat received week of December 4, 2000. Revised and approved by Planning Commission February 13, 2002. Phase No. 1 plan submitted February 20, 2002. Earthwork began week of July 22, 2002. Utility work began week of October 21st. Plat approved by Planning Commission March 12, 2003 and Council April 7, 2003. Construction 100% completed. Roadways paved. Water line extension completed. Plat recorded. Lots being sold. Punch list items completed. Released to City on February 19, 2009. Kenyon Creek Estates Phase No. 2: Plans submitted and approved May 22, 2003. Plat approved by Planning Commission and Council. Plans approved. Waiting on Performance Bond. Nova East Industrial Park: Plat and plans approved. Road construction is 75% completed. Land sold to Beaver Excavating May 2001. Water and gas lines completed. Plat approved by Planning Commission May 12, 2004. Plat approved by Council June 7, 2004. Plat recorded July 2004. Street signs installed. As-builts received. Final paving done week of November 8th. Street light installation completed. St. Luke Development: Plat approved by Planning Commission and Council. Plans approved May 20, 2004. St. Luke received the PTI on August 25, 2004. Performance Bond received. Construction has begun on sanitary sewer. Plat recorded at County. Sanitary sewer installation completed. Awaiting testing. Two site plans have been reviewed and approved. Waiting for roadway construction. Project has been put on hold by developer. Sippo Reserves Allotment Phase No. 1: Preliminary plat approved by Planning Commission December 8, 2004. Plans submitted and under review. Plans approved. Earthwork began week of August 22. Sanitary sewer installation began week of September 19th. Final plat approved by Planning Commission July 13, 2005 and Council September 6, 2005. Underground utilities completed. Curb installed week of April 17, 2006. Asphalt completed. Sewer testing completed. Homes being built. Sippo Reserves Allotment Phase No. 2: Plat approved by Planning Commission and Council. Construction to begin spring 2010. University Village No. 9: Preliminary plat submitted, approved by Planning Commission December 10, 2003. Variance granted for plat at February Planning Commission meeting. Plans approved May 2004. Grading work began July 2004. Utility work began week of August 23, 2004. Curb placed October 27, 2004. Asphalt paving done week of November 8, 2005. Plat recorded. Construction 100% completed. Telephone pole finally removed from roadway. Street lights installed. Punch list items to be completed. Westbrook Estates Phase No. 3: Plans sent in December 2005 and under review. Revised plans sent April 27, 2006. Plat submitted May 30, 2006. Approved by Planning Commission June 14, 2006 and approved by Council. Grading work 90% completed. Utility work began the week of April 16, 2007. Utilities 90% completed. Curb and roadway installed week of November 3, 2008. Plat recorded March 25, 2009. Underground electric and telephone lines have been installed. Homes being built. Punch list items to be completed. MISCELLANEOUS: SR241/Termont Intersection Improvements: ODOT approved grant. Design is being completed by URS Corporation and the City of Massillon’s Engineering Department. Construction is anticipated to begin in 2010. Made corrections to plans per ODOT comments. 27th/Lincoln Way East Intersection Improvements: ODOT approved grant. Design is being completed by URS Corporation and the City of Massillon’s Engineering Department. ME Companies is beginning the right-of-way acquisition process. Construction is anticipated to begin in 2010. Made corrections to plans per ODOT comments. Ohio Utility Protection/Safety Committee: Next meeting date has not been set. Storm Water Report: Currently preparing 2009 report to submit to OEPA. Storm Water Mapping: 96% completed. SE drawings completed/SD drawings. Subdivision Mapping: 50% completed PS drawing/SD drawings. Editing to include subdivision information: replats, vacations, dedications. Sanitary Sewer Mapping: 96% completed. SE drawings completed/SD drawings. Permits and GIS are being added to the database
and are 18% completed. Editing files to include pipe length and slope/materials. GIS: completed transferring items to ESRI. Setting hyperlinks. Modifying display and addressing and permits, maps. Continuing to update. Adding traffic signals, signs inventory, elevation work for flow on sanitary. Web Site: The Engineering Department web site has been completed and will be updated on an ongoing basis. Analyzing and updating current maps.
COMMUNITY DEVELOPMENT: 1. The City began the process of preparing for the upcoming FY2010 CDBG Program Application. Project proposals from local organizations seeking block grant funding were accepted through January. At this point, the City’s FY2010 CDBG entitlement grant amount has not been released. The City’s FY2010 CDBG Program begins on July 1. 2. The CD Department continued work on the implementation of its Neighborhood Stabilization Program (NSP), which is designed to provide funding to local governments to deal with the problems of foreclosed and abandoned housing in areas of greatest need. The City is currently finalizing a contract agreement with Tri-Doc for an NSP funded project to acquire 5 foreclosed lots and construct new housing on Gibson Avenue S.E. ABCD, Inc. is also undertaking an NSP Project to rehabilitate two existing homes on Pearl Avenue S.E. The City is also working with Habitat for Humanity on an NSP housing development in Columbia Heights. The City is also proceeding with the first NSP-funded demolitions of vacant, deteriorated and/or fire damaged dwelling units. A second round of demolition is also being planned for additional vacant dilapidated structures. 3. The CD Department began preparation of the City’s enterprise zone program annual performance report. All companies with existing enterprise zone agreements are being contacted to report on jobs created and/or retained, taxes paid and abated and total project investment. Data is reported electronically to the Ohio Department of Development. The report will then be reviewed by the City’s Tax Incentive Review Committee, whose recommendations regarding company performance will be submitted for City Council review and approval. 4. The City Site Plan Review Committee approved plans for the new Salvation Army building at 6th St. and North Ave. N.E. 5. The City Planning Commission recommended approval of a zone change to assist proposed expansion of bacon processing operations at Fresh Mark.
HOUSING: The Department received approximately 65 calls and visits regarding Fair Housing Laws and tenant/landlord issues. It was necessary to provide information to numerous tenants and landlords regarding their rights. Several people were referred to Community Legal Aid Services, Inc. for legal advice or other agencies for homeless prevention or financial assistance. This office continues to monitor questionable advertisements listed in the classified section of the local newspaper for possible discrimination. We have two (2) cases pending with the Ohio Civil Rights Commission. One may be withdrawn by the complainant or dropped by the Commission. The other is still under investigation and should be completed soon. I participated in a Community Building Partnership of Stark County Executive Committee meeting. After reviewing updates and the 2010 Executive committee schedule, we discussed the Executive Committee vacancy created by my retirement and restructuring the Operating Committee. Suggestions were made and will be taken back to the Operating Committee for ratification. I attended the Walnut Hills Residents Association meeting. Activities for the organization were discussed which included plans for the new year. I participated in the Stark County Community Action Agency (SCCAA) Planning and Evaluation Committee meeting. We discussed the results of the Head Start Triennial Review, Board Membership Compliance, Bylaws, Personnel policies and annual evaluations. I also participated in a SCCAA Governing Board meeting. The various committees, department and Executive Director provided reports regarding the agency’s activities. They continue to offer many valuable services to the community. I participated in the Stark County Housing Trust Fund (SCHTF) Board meeting. After reviewing reports and updates for the committee, we discussed strategy to develop dedicated funding source. I chaired the Stark County Housing Task Force meeting. After the Homeless Collaborative reports and other updates were reviewed, we discussed the Neighborhood Stabilization Program (NSP) and the Homeless Prevention and Re-housing Program (HPRP) in Stark County. We also discussed plans to update the Stark County Housing Directory. Four (4) applications were approved to participate in the Emergency Housing Rehabilitation Program. One (1) project was bid, three (3) were completed and eight (8) are progressing. Four (4) applications were approved to participate in the Home Buyer’s Assistance Program. Two (2) contracts were signed for the rehabilitation portion and one (1) project was completed. One (1) full Housing Rehabilitation project is progressing.
BUILDING: Permits Issued: New Dwellings 2 @ $180,500.00; Dwelling Alterations & Additions 14 @ $70,930.00; Commercial (Alterations & Additions) 3 @ $34,300.00; Miscellaneous 1@ $200.00; Total Permits Issued: 20 @ $285,930.00. Inspections: Building (Kraft) 174; Plumbing (Kraft) 42; Heating (Kraft) 21; Electrical (Silla) 48; Code Enforcement (Saracina) 99; Code Enforcement (Rice) 36; Total: 420.
STREETS: Cold Mix: 42 Tons; Grit: 317.75 Tons; Salt: 2,399.31 Tons. Patched the streets throughout the entire City; Cleaned off catch basins throughout the entire City; Removed advertisement signs from tree lawns and telephone poles; Snow and ice control throughout entire City; Swept Wales Road and Tremont Avenue; Cut down and removed two (2) dead trees in the 200 block of Lincoln Way East. 1/20/2010: Boarded up 1 front door, 1 front window and 1 basement window at 1313-13th Street S.E. Eleven (11) truck loads of Christmas trees were hauled from all parks to Diana’s; Cleaned out drainage ditch from 1800 Amherst Rd.
SEWER/WASTE COLLECTIONS: Our new customers numbered 32 and we had 26 customers whose service was discontinued. We picked up extra items for customers at 66 locations at an additional cost of $518.00. Our route workers are to be commended for staying on schedule for waste collection during the past few weeks. The weather and driving conditions have been brutal. Summary: New Customers 32; Permanently Discontinued 26; Temporarily Discontinued 17; Resume Service to Delinquent Customers, Paid in Full 26; Resume Service to Regular Customers 3; Transfers 5; Misses 13; Misc. Messages 14; Total of Clean-Ups with Charge 66; Total of Charges for Clean-Ups $518.00; Dumpster Activity-Containers Placed Temporarily 2; Total Charges for Dumpsters $135.00; Services Donated at No Charge $1,460.00; Empty Baskets Main Street 1x Week $200.00; Bags from Community Service Workers $200.00; Health Department Clean-Ups $50.00; Service to City Buildings, Park Department, Recreation Center, Maintenance Building at Golf Course $1,010.00.
HEALTH NURSE: Clinics: Well Child Clinics: Infant & Pre-School Age Patients 0; School-Age Patients 0; Referred to Specialist or Private Physician 0. Immunization Clinics: Attended 60; Immunizations Administered 136. TB Testing Clinics: Administered 3; Positive Reactors Referred for X-Ray 0. WIC Clinics: Initial Certifications 64; Re-Certifications 117; Individual Mid-Cert 15; Nutrition Education 115; Caseload 1,003. Community Nursing: Field Visits 818; Auxiliary Visits 414; School Visits 0; Services Rendered 0. Continuing Education: 0. Miscellaneous: 7 H1N1 Clinics held; 745 vaccines administered; 3,716 doses of H1N1 vaccine administered Sept. 2009 through January 31, 2010.
PARKS: 1. Employee Update: During the month we only had one (1) employee on staff due to the lay-offs. We have plans to recall the employees by the beginning of April. We will also be prepared to bring in our part timers at the same time. The big push will be to take care of the winter clean up and prepare for grass cutting season. Due to budget constraints we will only be able to bring back a skeleton crew of part timers to take care of the maintenance. 2. Spring Projects: We have accumulated a list of projects that need to be completed in early spring. These projects are the ones that did not get completed due to the lack of work force. 3. Union Negotiations: The City has ongoing union negotiations with our unit. We have set dates and times for negotiation. Mr. Loudiana and our legal representative handle the actual negotiations.
GOLF COURSE:1. Operations: Day to day operations are still closed but we are still booking outings, leagues and tee times all out of the Recreation Center. 2. Food and Beverage Contract: Still working with Mr. Best and the legal team on negotiations. 3. Golf Shows: Plans are made to attend the gold shows. 4. Employees: In the process of going through the procedure of bringing the employees to start on March 15th.
SENIOR CENTER: Activities: All regularly scheduled activities held, however, due to the snow and cold weather many activities were poorly attended or not at all. **Chorus Christmas in January Project: Sent 225 decorated lunch sacks to Meals on Wheels shut-ins with an apple, orange and a Christmas decoration made by the craft class; We also sent 66 sacks to Aseracare, an Akron based Hospice with the Christmas decoration and candy included; This project we have been doing about 15 years; Several thank yous were received from the clients; They seem to appreciate the special items after the hub-bub of Christmas is over. **Six (6) senior WHS students from Mr. Chuck Richards class were here to help take down Christmas with us; They also hung some items for spring; A delicious lunch of spaghetti, salad and dessert was served to the students and Senior Center participants thanks to Ann Delbrugge, one of our members. **110 persons attended the New Orleans Jazz concert sponsored by the Massillon Public Library and held here at the Center; Good music and a good time had by all. Volunteer Hours: December: 775; January 0. Director: Attended two (2) SARTA Board meetings; Attended Mayor’s Breakfast.
HEALTH; ANIMAL CONTROL;
SAFETY; PARKS & RECREATION; Please see attached sheets.
GOLF COURSE; RECREATION
FIRE; INCOME TAX; WWT No reports available at this time.
SENIOR CENTER: Activities: **All regularly scheduled activities held; **We took a second group on the van to Cambridge for the Victorian Village and Christmas lights and music at the Courthouse; **Chorus had a party and donated children’s gloves, scarves and hats to Salvation Army; **Santa Breakfast here with St. Nicholas as guest of honor and many small ones excited to see him. Volunteer Hours: November 1,028.5; December 775. Director: **Attended SARTA; **On vacation; **My husband and I celebrated our 50th Wedding Anniversary and all of our four (4) children and spouses were in town; It was quite a December to remember. Happy New Year to everyone!!