MAYOR’S MONTHLY REPORT
POLICE: Arrests: Total Adult Arrests 72; Total Juvenile Arrests 13; Summons/Citations Issued 17. Incidents: Total Calls 1,795; Security Checks Performed-Residences & Business Locations 285; Incident Cases Reported 65; Crimes Against Property Reported 81; Crimes Against Persons Reported 80; Accident Reports 92; Traffic Citations Issued 140; Alarms 120; Miles of Road Patrol (Not available-will include Dec. and Jan. in February report). Officers: Compensatory Hours Used 119.4; Sick Hours Used 177.0; Personal Hours Used 80.0; Compensatory Hours Earned 310.3; Overtime Hours Earned 169.3.
TRAFFIC CONTROL: The MPD issued a total of 140 traffic citations, this being 18 more than same time last year. The MPD made 5 arrests for OVI, this being 6 less than same time last year. Radar citations totaled 21, this being 16 more than same time last year. The MPD handled a total of 92 traffic accidents, this being 13 more than same time last year. There were 56 property damage accidents, 11 injury accidents, 25 accidents that occurred on private property and no fatal accidents. Of the above accidents, there were 11 hit-skip accidents; there were 2 accidents that occurred as a direct result of alcohol and/or drugs. There was 1 pedestrian, 0 bicycle accidents. The MPD investigated 13 accidents involving juveniles that resulted in 2 injuries. There was 1 accident involving a City vehicle, Police Department that was investigated by OSP. There were 48 motor vehicles towed by the MPD, this being 28 less than same time last year. Of the above tows, 25 vehicles were towed from traffic accidents, 6 for traffic offenses of some type, 10 as a direct result of an arrest, 6 for parking violations and 1 misc. tow. The traffic officer issued 10 parking citations. The traffic officer mailed 4 certified letters in regards to junk and/or abandoned motor vehicles. The traffic officer requested 6 title searches to the State of Ohio, Bureau of Motor Vehicles. The traffic officer was able to junk or title 6 motor vehicles. The traffic officer issued or acted upon 18 notices (48/72 hour and/or 10/20 day notices). The traffic officer sent numerous 2255s and driver’s license to the state. The traffic officer logged and filed several license plates and kept track of the motor vehicles awaiting court order for immobilization, confiscation or return to the owners. The traffic officer inspected 54 garbage trucks. As of the last day of the month there were 29 motor vehicles sitting upon the Police Impound Lot. Of the 29 vehicles several are waiting for court order to dispose of them. Summary: Accidents 25 YTD 25; Traffic 6 YTD 6; Parking 6 YTD 6; Arrests 10 YTD 10; STL/REC 0 YTD 0; Misc. 1 YTD 1. Totals 48 YTD 48.
METERMAID: Total number of tickets issued 127; By parking enforcement 114; By police officers 8. Towed vehicles with tickets 7. Outstanding tickets 504. Total number of PAID violations 97; Number of parking permits issued 258. Revenue received from PAID violations (includes hearing fees) $1,005.32; Revenue received from parking permits $3,710.00; Total Revenue: $4,715.32.
ENGINEERING: ANNEXATION: Poets Glen Area Annexation: The petition was filed with Stark County on February 5, 2008. The hearing was held in City Council Chambers on April 9, 2008 at 7:00 p.m. The annexation was approved by the Commissioners at their April 9th meeting. The Township has filed an appeal on the Commissioners decision. Approval was denied by Judge Sinclair on July 25, 2008. The Township has filed an appeal and currently is waiting on a ruling. Manson Area Annexation: The petition was filed with Stark County on February 5, 2008. The hearing was held at the Tuscarawas Township Administrative offices on April 16, 2008 at 7:00 p.m. The annexation was approved by the Commissioners at their April 16th meeting. The Township has filed an appeal on the Commissioners decision. An oral hearing was held on August 15, 2008 at 8:30 a.m. and is currently waiting for the court’s decision. The court has denied the Township’s appeal. Accepted by City Council on December 15, 2008. Recorded with Stark County on January 26, 2008 BRIDGES: Tremont Avenue Bridge: Detour began February 21, 2005. The requested federal earmark for this project was denied. A new request was filed through Congressman Regula’s office. ODOT has informed us that they are providing the 20% match for both the Municipal Bridge and SCATS funding. The current estimate for this project is $3.3 million. A permit with the Army Corps of Engineers has been secured as was permits from Norfolk Southern & RJ Korman Railroads. Plans have been submitted to ODOT for approval. Anticipated bid opening is in April 2008. AT&T began their relocation work. Bids will be opened May 1, 2008 at the Stark County Commissioners office. Bids received were more than 10% over the engineer’s estimate and therefore the project must be re-bid. A request has been submitted to SCATS to increase the City’s portion of the funding. SCATS approved additional funding for the City in the amount of $450,000.00. Also, the county has increased its’ share by the same amount. This project was re-bid and bids were opened on July 3, 2008. Beaver Excavating was the successful low bidder with a bid of $3,735,809.67. It is anticipated that work will begin in March 2009. Pre-construction meeting was held September 17, 2008. Norfolk Southern Railroad has approved a temporary crossing and has begun installation. Beaver has mobilized their field office and anticipate construction to start in March of 2009. Finefrock Road Bridge: Scheduled for re-decking in 2009. City and county resurfacing completed on October 21, 2006. 32nd Bridge Replacement: Survey work has been completed and the design is 100% completed. This project will replace the existing bridge structure with a concrete box culvert. Other components of the project are the relocation of sanitary and storm sewers and street resurfacing within the project limits. OPWC approved the funding request. Project will commence in 2009. SANIATRY SEWERS: 2000 WWT Plant Upgrade & Expansion: City is investigating odor control solutions. Tertiary filters have been put on line. The Law Director has entered into contract on behalf of the City with the law firm of Bricker & Eckler LLP to deal with the change orders submitted by Kokosing and also remaining items to complete the contract. A draft of the odor control study has been completed. Final payment has been made to Kokosing. A mediation took place at the offices of Bricker & Eckler on May 7, 2008. Results of the mediation were that the City would settle with Kokosing for an amount of $525,000.00 and would received back 10% of any net monies Kokosing would obtain from a pending arbitration with CTI. The City received a supplemental loan in the amount of $525,000.00 from the Ohio Water Development Authority which was added to the total current loan amount. The City is seeking compensation from the tertiary filter manufacturer in order to optimize the filters. A trial is set to take place in the spring of 2009. 27th Street/Bison Avenue Sanitary Sewer: The design work is 98% completed. This project would be completed to assist the proposed Poets Glen Annexation. Nova Tech Pump Station: This project will replace the existing pump station. The design work is 90% completed. NeoCom Sanitary Trunk Sewer Extension: This project will be tied into the recently constructed South Massillon Trunk Sewer and will serve the northern portion of the NeoCom Industrial Park. The design is 100% completed. This project was submitted to OPWC for funding and was not approved. Seeking other funding sources for construction in 2009. OEPA has approved the PTI. State Avenue Sewer Rehab: Beginning survey and preliminary design work on replacing a portion of the sanitary sewer. The design work is 30% completed. STREETS: Wales Rd./SR 241 Resurfacing: Resurfacing from Lincoln Way to Hills & Dales will be done in 2009 with a grant from ODOT and local funds. 9th Street SW Reconstruction: Currently compiling survey data and design work is 40% completed. 2008 Street Resurfacing: Project was out to bid. The bid opening date was August 13, 2008. Since bids were over 10% of the Engineer’s estimate, the project will be re-evaluated and re-bid. Due to the lack of funds. This project will be re-bid in 2009. 2008 Target Area Street Resurfacing: The bid opening date was August 13, 2008. Project will be awarded to J.D. Mining Inc. located in Magnolia OH. Currently preparing contracts and documents. Pre-construction meeting held September 30, 2008. Began week of November 3, 2008 and completed. Punch list items will be completed in the spring of 2009. 2008 Lincoln Way W/Lincoln Way E Project: Bid opening was held on July 30, 2008. The apparent low bidder was Superior Paving, Inc. with a bid of $254,346.47. Currently preparing contract documents. Pre-construction meeting held September 4, 2008. The paving portion of this project will be completed in the spring of 2009. SUBDIVISIONS: Ballinger Estates: Preliminary plat approved by Planning Commission November 10, 2004. Plans submitted and approved. Sanitary sewer plans approved. Final plat approved by Planning Commission June 22, 2005. Council approved July 5, 2005. Plat recorded. Grading and utility construction completed. Houses almost completed. Roadway installed week of April 10, 2006. Punch list items completed and released to City October 20, 2008. Ballinger Estates Phase No. 2: Preliminary plat approved by Planning Commission December 13, 2006. Final plat approved by Planning Commission 2/21/07. Re-zoning passed by Council. Plans have been approved. Construction began week of July 16, 2007. Sewers and streets 100% completed. Houses are completed and occupied. Working on completing punch list items. Centennial Village: Preliminary plat and rezoning approval by Planning Commission February 13, 2002. Revised preliminary approved May 8, 2002. Plans approved. Final plat approved by Planning Commission and Council. Plat recorded. Site work began week of September 23, 2002. Sanitary completed and tested. Roadway installed week of May 5, 2003. Easements relocated. Street signs installed. Bond transferred to Roseman Construction. Punch list items to be completed. Cherry Springs No. 1: Plat submitted and approved March 2006. Plat approved by Planning Commission and Council March 2006. Plat recorded. Homes being built. Cherry Springs No. 2: Planning Commission April 12, 2006. Council May 1, 2006. Plat recorded. Earthwork began week of October 9, 2006. Sanitary sewer installation began week of December 18, 2006. Sanitary completed. Testing started February 21, 2007. Testing of the sanitary sewer is 95% completed. Concord Village Outlots: Plat approved by Planning Commission and Council. Storm and sanitary easements acquired. Plat recorded. Sanitary sewer testing 100% completed. Grading and ditch work 100% completed. Transferred to Nancy Villas (Perciballi). Houses being built. Working on punch list items. Concord Village Allotment: Preliminary plat approved by Planning Commission March 9, 2005. Plans submitted and approved. Final plat to Planning Commission September 13, 2006. Approved by Council October 16, 2006. Plat recorded. Construction began the week of March 26, 2007. Paving completed week of June 25, 2007. Homes are currently being constructed. Working on completing punch list items. Forest Hills No. 3: Plat recorded. Plans re-approved. Construction began July 2004. Curb installed week of August 23, 2004. Asphalt installed. As-builts received. Punch list items to be completed. Waiting for installation of the street lights and asphalt repairs. Gray Ridge Estates Phase No. 1: Preliminary plat submitted to Planning Commission March 9, 2005. Final plat approved by Planning Commission and Council February 2006. Earthwork began week of July 31, 2006. Pre-construction meeting August 21, 2006. Sanitary sewer installation and testing completed. Utility construction 75% completed. Sanitary trunk sewer extension completed. Homes are currently being constructed. Curb and pavement installed week of May 14, 2007. Seeding/grading and punch list items to be completed. Reconstruction of 27th Street S.E. completed. Kenyon Creek Estates Phase No. 1: Preliminary plat received week of December 4, 2000. Revised and approved by Planning Commission February 13, 2002. Phase I plan submitted February 20, 2002. Earthwork began week of July 22, 2002. Utility work began week of October 21st. Plat approved by Planning Commission March 12, 2003 and Council April 7, 2003. Construction 100% completed. Roadways paved. Water line extension completed. Plat recorded. Lots being sold. Punch list items to be completed. Kenyon Creek Estates Phase No. 2: Plans submitted and approved May 22, 2003. Plat approved by Planning Commission and Council. Plans approved. Waiting on Performance Bond. Nova East Industrial Park: Plat and plans approved. Road construction is 75% completed. Land sold to Beaver Excavating May 2001. Water and gas lines completed. Plat approved by Planning Commission May 12, 2004. Plat approved by Council June 7, 2004. Plat recorded July 2004. Street signs installed. As-builts received. Final paving done week of November 8th. Street light installation completed. St. Luke Development: Plat approved by Planning Commission and Council. Plans approved May 20, 2004. St. Luke received the PTI on August 25, 2004. Performance Bond received. Construction began on sanitary sewer. Plat recorded at county. Sanitary sewer installation completed and waiting on testing. Two site plans have been reviewed and approved. Waiting for roadway construction. Project has been put on hold by developer. Sippo Reserves Allotment Phase No. 1: Preliminary plat approved by Planning Commission December 8, 2004. Plans submitted and under review. Plans approved. Earthwork began week of August 22. Sanitary sewer installation began week of September 19th. Final plat approved by Planning Commission July 13, 2005. Council September 6, 2005. Underground utilities completed. Curb installed week of April 17, 2006. Asphalt completed Sewer testing completed. Homes being built. Sippo Reserves Allotment Phase No. 2: Plat approved by Planning Commission and Council. Construction to begin spring 2009. University Village No. 9: Preliminary plat submitted. Approved by Planning Commission December 10, 2003. Variance granted for plat at February Planning Commission meeting. Plans approved May 2004. Grading work began July 2004. Utility work began week of August 23, 2004. Curb placed October 27, 2004. Asphalt paving done week of November 8, 2005. Plat recorded. Construction 100% completed. Telephone pole finally moved from roadway. Street lights installed. Punch list items to be completed. Westbrook Estates Phase III: Plans sent in December 2005 and under review. Revised plans sent April 27, 2006. Plat submitted May 30, 2006. Approved by Planning Commission June 14, 2006. Approved by Council. Grading work 90% completed. Utility work began the week of April 16, 2007. Utilities 90% completed. Curb and roadway installed week of November 3, 2008. Working on getting plat and paper work recorded. Woodland Creek: Preliminary plat approved. Plans approved by City and by EPA. Plat for condo phase recorded at County. Condominiums are completed. MISCELLANEOUS: 151 Lincoln Way East Improvements: Due to finances this project will be re-bid in 2009. Preparing bid documents. SR241/Tremont Intersection Improvements: ODOT approved grant. To be constructed in 2009. Design and survey of intersection 80%. 27th/Lincoln Way East Intersection Improvements: ODOT approved grant. To be constructed in 2009. Design and survey of intersection 80%. Ohio Utility Protection/Safety Committee: Next meeting date has not been set. Storm Water Report: Preparing to submit 2008 Annual Report. Storm Water Mapping: 96% completed. SE drawings completed/SD drawings. Subdivision Mapping: 50% completed PS drawings/SD drawings. Editing to include subdivision information: replats, vacations, dedications. Sanitary Sewer Mapping: 96% completed. SE drawings completed/SD drawings. Permits and GIS are being added to the database and are 18% completed. Editing files to include pipe length and slope/material. GIS: Completed. Transferring items to ESRI. Setting hyperlinks. Modifying display and addressing and permits, maps. Continuing to update. Keuper Storm Sewer: Scassa Asphalt, Inc. was the apparent low bidder with a bid of $238,999.00. Work began October 6, 2008. Currently installing pipe. Meeting with Aqua Ohio on water line relocation. Aqua Ohio started water line relocation December 1, 2008. Water line relocation completed. Gas line relocation started January 5, 2009. Water line and gas line relocation completed. Waiting for contractor to resume work. Outdoor Warning Sirens: Bids were opened June 24, 2008. American Signal Corporation was the successful low bidder with a bid of $181,692.30. Work began October 2008. Siren installation is completed and functioning. Website: The Engineering Department website has been completed and will be updated on an ongoing basis. Analyzing and updating current maps.
COMMUNITY DEVELOPMENT: 1. Planning for the FY2009 CDBG Program is now underway. The City accepted funding requests from local organizations through the end of the month. However, the City does not yet know its FY2009 block grant allocation as Congress has not passed the 2009 HUD Budget. Also, the CDBG Program may receive additional funding as part of the President’s economic stimulus program; however, nothing is certain until an actual stimulus package is passed. 2. As part of the recently passed Housing and Economic Recovery Act of 2008, Congress has appropriated HUD funding for a new Neighborhood Strategy Program (NSP), which will provide funding to local communities for dealing with foreclosed and abandoned properties. Massillon has been notified by the Ohio Department that it will be allocated $1,578,149.00 in NSP Funding. This money can be used for the following activities: 1) purchase & rehabilitation of foreclosed homes; 2) establishment of land banks; 3) demolition of blighted structures; and, 4) redevelopment of vacant or demolished properties. The City’s application must be filed with the Ohio Department of Development by February 27th. The CD Director and Housing Director have attended several seminars and workshops on the NSP Program. As part of the planning process, the City is developing a database of foreclosed, abandoned and blighted properties. Meetings have been held with local non-profit housing providers, as well as the Neighborhood Leadership Council, representing all the City’s neighborhood associations. 3. The CD Department is also in the process of preparing its annual report on the Enterprise Zone Program. All companies currently receiving enterprise zone tax exemptions have been contracted to provide information on their project investment, job creation and retention. This information will be submitted to the Ohio Department of Development, as well as to the City’s Tax Incentive Review Committee. The annual report must be filed with the State by March 31st. 4. The CD Director attended the following meetings: Ohio Conference of Community Development, Stark County Homeless Planning Committee, Congressman Boccieri’s economic stimulus roundtable and Massillon Neighborhood Leadership Council.
BUILDING: Permits Issued: Dwelling Alterations & Additions 6 @ $26,673.00; Commercial (Alterations & Additions) 6 @ $468,500.00; Garages & Carports 1 @ $3,000.00; Fences 1 @ $10,000.00; Razings 1 @ $2,400.00; Total Permits Issued: 15 @ $510,573.00. Inspections: Building (Kraft) 112; Plumbing (Kraft) 26; Heating (Kraft) 16; Electrical (Silla) 64; Code Enforcement (Saracina) 119; Code Enforcement (Rice) 32; Total Inspections: 369.
STREETS: Cold Mix: 16 Tons; #9 Gravel-Grit: 131.20 Tons; Salt: 2,202.83 Tons. Patched streets throughout entire City; Cleaned off catch basins throughout entire City; Swept streets throughout entire City; Removed advertisement signs from tree lawns and telephone poles throughout entire City; Hauled grit to mix with salt. Catch Basins: 1/23/09: 1st Street and North N.E. – single – finished.
SEWER/WASTE COLLECTIONS: Our new customers numbered 27 and we had 21 customers whose service was discontinued. We picked up extra items for customers at 63 locations at an additional cost of $507.00. Summary: New Customers 27; Permanently Discontinued 21; Temporarily Discontinued 23; Resume Service to Delinquent Customers, Paid in Full 25; Resume Service to Regular Customers 4; Transfers 3; Misses 12; Misc. Messages 8; Total of Clean Ups with Charges 63; Total of Charges for Clean Ups $507.00; Dumpster Activity-Placed Temporarily 1; Total Charges for Dumpsters $135.00; Services Donated at No Charge $1,360.00; Empty Baskets Main Street 1X Wk. $200.00; Bags from Community Service Workers $100.00; Service to City Buildings $1,010.00; Health Department Clean Ups $50.00.
INCOME TAX: Income Tax collections were down 3.88% from same time last year. As always, these figures have been balanced with the Auditor’s Office. Tax receipts for the first week of February appear to be pretty good. Employee withholdings were down 8.81% from same time last year. Business profits were up 152.2% and taxes received from individuals were down 15.3%.
HEALTH NURSE: Clinics: Well Child Clinics: Infant & Preschool Age Patients 0; School Age Patients 0; Referred to Specialist or Private Physician. Immunization Clinics: Attended 51; Immunizations Administered 108. Hypertension Screening: Attended 12; Referred for Follow-Up 0. TB Testing Clinics: Administered 7; Positive Reactors Referred for X-Ray 0. WIC Clinics: Initial Certifications 40; Re-Certifications 107; Individual Midcert 25; Nutrition Education 111; Caseload 802. Community Nursing: Field Visits 15; Visits 189. School Visits 0. Miscellaneous: Attended the RED Network meeting; Effective January 2nd, Mrs. Mead accepted a position with another employer. We wish her well, but will miss her; The statistics are down due to having only one nurse on staff and clinics having to be cancelled in the interest of patient safety.
SENIOR CENTER: Activities: *Volunteers began Valentines for Vets project; *Chorus sent out 261 Christmas in January gifts to Meals on Wheels shut in and clients of AseraCare Hospice; *Regularly scheduled activities; *Two sign ups for Great Food; *Chorus started rehearsal for entertaining at nursing homes starting in April; *Volunteers took down Christmas for another year. Treated to lunch in the dining room; *Connected with Affinity Hospital to provide table favors for the patients. Volunteer Hours: December – 684.5; January – 1,118. Director: Attended Mayor’s State of the City breakfast; SARTA meeting cancelled due to weather.
EEO: I assisted the Civil Service Commission in the execution of the Civil Service examination for the position of Custodian. The Examination was held on Thursday, January 22, 2009 at the W.H.S. The Examination drew a large crowd of potential candidates. A total of 161 candidates signed up for the examination and 148 actually took the exam. The 130 successful candidates provide a large list of certified and qualified candidates to select from. I have received numerous requests from citizens in regards to any employment opportunities. The employment situation in our community is dismal and there are not many employment opportunities here with the City of Massillon.
WWT; HEALTH; ANIMAL
INCOME TAX; PARKS & RECREATION; Please see attached sheets.
RECREATION; OUTREACH MEALS
Mayor’s Monthly Report – January 2009
FIRE; HOUSING No report available at this time.
YEAR END REPORTS
MPD DETECTIVE BUREAU;
DETECTIVE BUREAU CHILD ABUSE SECTION;
MPD SPECIAL INVESTIGATIONS UNIT Can be viewed in Mayor’s Office.
PARKS & RECREATION; Please see attached sheets.